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Register a death intro

You can find all the information you will need to take with you when registering the death of a loved one and how to arrange an appointment with one of our registrars. Find out how to arrange a funeral.

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  1. A death must be registered within five days.
  2. If the death occurred in the registration district of Northumberlandplease click here to book an appointment with us online, or call our customer services team on 0345 600 6400. This will allow you to make an appointment across all register offices in Northumberland.
  3. When you visit us, it will take around 30 minutes to register a death. 

Morpeth death registrations are now held at County Hall NE61 2EF, not at Morpeth Town Hall

What information do I need when registering a death?

  • Cause of death. 
  • Full name and any other name the deceased may have been known by, for example maiden name. 
  • Date of birth of the deceased. 
  • The deceased’s occupation. 
  • If they are married, you will also need the full name and occupation of their spouse. 
  • Date of birth of surviving spouse, if applicable. 
  • Address.
  • NHS number, if their medical card is available. 

The documents you need to bring with you are: 

  • Deceased’s birth certificate. 
  • Birth certificate of the surviving spouse, if applicable. 
  • Deceased’s marriage certificate, if applicable. 

How much will it cost to register a death?

  • The registration is free. 
  • Certified copies of death certificates are £12.50. 

You can purchase death certificates either when you book your appointment or during the appointment itself.

Once the death has been registered you will be asked by the registrar to check that the details you have given are correct. It is important that you do this before you sign the register page. If a mistake is found at a later date and you require a correction to be made, a fee of up to £99 is payable. 

The Medical Certificate of Cause of Death (MCCD) will be sent/scanned directly to the register office from the Hospital or Doctors Surgery ready for your appointment.   

What documents will I receive?

You will receive any certificates that you paid for at the time of booking. Additional copies may be purchased during the appointment.

The official form to allow a burial or cremation to take place will be sent over to the appropriate department for action.  

You will be given information regarding notifying the Department of Work and Pensions of the death in order to cancel any benefits the deceased received. 

All of this will be explained at the time of your appointment.  

How many death certificates will I need? 

You can order death certificates either at the time you book your appointment, or during the appointment itself.

How many you need will depend on who needs to be informed of the death, such as banks and insurance companies, as to how many certificates you will need to order at this time. Each certificate is £12.50.  

We will also explain the Tell Us One and Settld services, which are used to inform different agencies of the death. Using these services may mean you do not need to purchase as many death certificates.

What happens if I require additional certificates at a later date? 

If you require additional copies of the death certificate, they can be purchased online or by phoning 0345 600 6400.  

What happens if I make a mistake on the certified copy? 

 If there is a mistake on the certified copy of the registration entry, contact the register office

How do I notify council and government organisations when someone has died? (Tell Us Once)

Tell Us Once is a service that lets your report a death to most government services in one go. Our registrar will explain it when you register the death, and give you a unique reference number so you can use it online or by phone. 

Northumberland Registration Service has partnered with the free service, Settld, to help you notify the organisations which Tell Us Once doesn’t cover. Settld will inform banks, utilities, insurers, pension providers and many others of the death, in one go, using one simple form.  You can access Settld immediately by clicking this link.


Registering a still-birth

A doctor or midwife who was present at the birth, or examined the baby, will issue a medical certificate of still-birth. The hospital staff will usually contact a registrar who will attend the ward to carry out the registration. 

Requesting a Baby Loss Certificate

If your pregnancy ends before 24 weeks, you can get a certificate in memory of your baby.  It’s free to get a certificate.

Apply for your certificate and find more information here.


When a death occurs abroad

If a death occurs away from home, such as on holiday, you may wish to move the body back home for burial or cremation. To do this, you will need to: 

  • Register the death according to the local regulations of the country where the death occurred. 
  • Obtain permission from the relevant authority in that country for the removal of the body. 
  • Obtain a copy of the death certificate translated into English. 

Most funeral directors will be able to advise you on how to do this, along with any costs which may be covered by the insurance of the person who has died. 

When a death occurs in England or Wales

To move a body out of England and Wales (including moving into Scotland, Ireland, the Isle of Man and the Channel Islands, as well as abroad) you must have authority from a coroner with jurisdiction for where the person died. 
This applies even if the death was completely natural and did not need to be reported to the coroner before registration. 
Your funeral director will normally make the arrangements for you. However, you must register the death in England or Wales before you move the body.  

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