DBS application and updates for Passenger Transport Operators
DBS application and updates for Passenger Transport Operators
Apply for enhanced Disclosure and Barring Service (DBS) checks, submit disclosures, renew according to your role and the DBS Update Service.
Council DBS policy
What is the council's policy on DBS checks?
The council's policy is as follows:
- DBS disclosures will only be accepted if the application is carried out by us, or the applicant has joined the DBS Update Service, if not, another DBS check must be undertaken through the council
- if checked by another local authority, the applicant must be a member of the DBS Update Service and the original disclosure must be produced to ourselves
- if a DBS disclosure does not have the correct 'Workforce' level check carried out, a new DBS check must be undertaken
Application, the ID process, cost
Apply
An online application needs to be completed (we will send the applicant the link) but before we do that an ID check must be undertaken. We will make an appointment with the applicant for the ID check to be undertaken.
What workforce category are drivers and passenger transport assistants classified under when deployed on council call-off contracts?
The workforce categories are:
- Child Workforce
- Adult Workforce
- Child and Adult Workforce
- Other Workforce (this could include taxi drivers)
The DBS will only carry out the relevant category check for the position applied for.
For our purposes, the type and level of check required is:
- 'Child & Adult Workforce' for passenger transport assistant’s and Public Service Vehicle (PSV) licensed drivers
- 'Other Workforce' for taxi drivers
All checks are to be undertaken at the 'Enhanced' level.
What must I do when I receive my DBS disclosure?
We don’t receive a copy of your DBS Disclosure (the Disclosure Certificate is sent to you as the applicant only). Therefore, you must produce the DBS Disclosure to us within 19 days of receiving the certificate.
After this time, the disclosure may be deemed as invalid unless you have joined the Update Service.
Once the disclosure has been viewed, an 'Approved Driver/Passenger Transport Assistant Badge' is issued.
DBS disclosure costs
Currently, DBS checks carried out by us cost £60. This cost is the same for both drivers and Passenger Transport Assistants.
The charge is payable by the applicant or their employer prior to the application being submitted. Any on-costs are payable by the applicant or their employer, e.g. External Validation Service or finger printing
How often do I need to apply for a DBS check?
DBS checks are required every 3 years for PSV licensed drivers and Passenger Transport Assistants.
Taxi drivers undertake a DBS check every year as part of the annual renewal of their taxi license.
DBS Update Service subscription fees
For an annual subscription of (currently) £13, an applicant can have their DBS certificate kept up-to-date and take it with them from role to role, within the same workforce, where the same type and level of check is required.
You must apply to join this update service within 28 days of an application for a DBS check or within 19 days of receipt of a DBS Disclosure.
Access the DBS Update Service
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